Job Duties:

- Assist the Executive Team in the day-to-day work and various projects, including travel arrangements.
- Follow-up on the timely execution of priority tasks and projects.
- Assist in the planning and organization of company events.
-Organize meetings for the Managing Director and prepare the minutes.
-Record keeping of all legal documents of the entities, staff labor contract, vendor contracts, company trade licenses, insurance authority licenses and insurance agreements.
-Updating and uploading all staff information on the insurance authority portal.
-Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are intact, supply requisitions are reviewed and approved, and that clerical functions are properly managed.
-Manage relationships with vendors, office subscription, memberships, service providers, and landlord, ensuring that all items are invoiced and paid on time.
-Manage contract and price negotiations with office vendors, staff parking vendors, service providers, and office lease.
-Manage all Office maintenance related tasks (ACs, Electrical, Plumbing, Plants, Pest, Sanitation, Furniture).
-Manage all correspondence of Managing Director’s Apartment which includes maintenance, coordination with land department, Municipality and Emaar.
-Ensure security, integrity, and confidentiality of data.

Education, Experience and Qualifications: 

• Minimum of eight years of experience handling C-suite level professionals, preferably in the Insurance or Financial Services sector.
• Excellent Microsoft Outlook and Word skills.
• Good Microsoft Excel and PowerPoint skills.
• Excellent communication skills both written and oral in English. Arabic and French are desirable.
• Attention to detail and thoroughness.
• Team player and the ability to work flexibly.
• Ability to think creatively to independently solve problems.
• Be smartly presented and possess a calm, polite and friendly manner at all times.
• Handle all confidential and sensitive information with absolute discretion.
• Experience of working in an international environment